About the role
## About the role Unbox Robotics is hiring a Project Coordinator in its PMO in Pune — an engineer with 1–3 years of project experience who turns project plans into day-to-day delivery across mechanical, electrical and software teams, and grows into a Project Manager. Schedules, RAID logs, stakeholder reporting, cost and vendor tracking. **Location:** Pune, Maharashtra, India · **Employment:** full-time, on-site · **Experience:** 1–3 years · **Education:** Engineering degree (mandatory) ## About Unbox Robotics Unbox Robotics is a Pune-based robotics company building intralogistics systems for modern warehousing. Its flagship AI-powered parcel-sorting robotic system installs up to 10X faster, saves over 50% of floor space and improves productivity by more than 3X, and is deployed with e-commerce and logistics companies across geographies. ## What you will do **Planning & schedule** - Build and control detailed project schedules (MS Project, Primavera P6 or Smartsheet) — scope, WBS, milestones, critical path. - Support project charters, scope statements and project management plans aligned to PMI/PMBOK. - Track SPI/CPI, flag deviations early and recommend corrective action; run formal change control on baseline changes. **Engineering coordination** - Act as the link between engineering disciplines (mechanical, electrical, civil or relevant domain) and the Project Manager, turning technical progress into project-level reporting. - Track technical deliverables, design approvals and engineering milestones; coordinate reviews of drawings, specifications and inspection reports. - Support constructability reviews, technical risk assessments and engineering change management. **Risk, issues & quality** - Own the RAID log (risks, assumptions, issues, dependencies) and drive resolution ownership. - Run risk-identification workshops using probability-impact analysis. - Monitor quality checkpoints against contractual and client specifications; raise NCRs and track CAPA closure. **Stakeholder reporting** - Produce weekly and monthly status reports, dashboards and executive summaries. - Run project meetings and technical reviews — agendas, minutes, action tracking, follow-ups. - Work with internal teams, vendors, contractors and clients, including international accounts. **Cost, procurement & contracts** - Track project cost and budget variance; maintain cost reports and earned-value data. - Coordinate vendor/subcontractor onboarding, PO issuance and delivery tracking with procurement. - Support contract administration — deliverable obligations, payment milestones, contractual risks, invoice verification. **Agile & continuous improvement** - Take part in Agile ceremonies where used; map workflows and propose process improvements. - Capture lessons learned into the PMO knowledge base and push adoption of PM tools, automation and AI-assisted workflows. ## What you need - Bachelor's or Master's in Engineering — Mechanical, Electronics, Electrical, Mechatronics or related - 1–3 years of project coordination or project management in a technical/engineering environment - Has independently managed scope, schedules, risks, costs, action logs and multi-stakeholder communication - Proficient in at least one scheduling/PM tool (MS Project, Primavera, Smartsheet, Jira or equivalent) - Advanced Excel (pivots, VLOOKUP, dashboards) and PowerPoint - Clear, structured communicator with technical and senior audiences ## Nice to have - PMI CAPM, PMP, PRINCE2 Foundation or PMI-ACP certification. - Agile/Scrum alongside waterfall or hybrid delivery. - Earned Value Management (EVM) and cost-schedule integration. - Power BI, Tableau or similar for project reporting. - International customer exposure — deliverables across geographies and time zones, international project standards, export compliance. A second language (Arabic, French, Spanish, Mandarin or German) is a plus. ## How you work - Communication — states status, risks and changes precisely to technical and executive audiences; clean written communication. - Stakeholder management, negotiation and influencing without authority. - Conflict resolution — spots tension early, stays calm and solution-oriented. - Ownership — flags risks, proposes solutions, closes actions on time. - Structured problem-solving — 5-Why, Fishbone, PDCA. - Cross-cultural sensitivity and resilience through changing scope and priorities. ## Working model - Full-time, on-site in Pune. A clear path to Project Manager.
Skills: Project coordination, MS Project, Primavera P6, Smartsheet, Jira, RAID log, Change control, Stakeholder reporting, Advanced Excel, Procurement coordination, Earned value, PMBOK